Policy:       

Candidate's names are provided to the Coordinator for Academic Affairs for processing.

Procedures:

1.      The name of faculty candidate is submitted to the Coordinator for Academic Affairs. This may be done by the curriculum coordinator, division chiefs, associate chairs, or chair.

2.      The Coordinator for Academic Affairs will send the faculty application forms to the candidate for completion. [Attachment #1]

3.      When the completed application form is returned, the Coordinator will request letters of recommendation from those listed on the application.

4.      The Coordinator will send a copy of the material submitted along with the form for Review of New Contributed Service Faculty Appointments to the appropriate division chief. [Attachment #2 & #3]

5.      After the return of the new Review form from the division chief, the Coordinator will:

(a)    make copies to forward on to the Associate Chairs (Option 1); or

(b)   after all of the letters of recommendation are received, a copy of the complete application dossier will be again sent to the division chief with another Review form (Option 2); or

(c)    send the application along with the Review form to the Associate Chair for Academic Affairs for review (Option 3).

6.      Option 1, after review by the Associate Chairs, the Chair's letter will be prepared for review by the Chair. After the Chair signs the appropriate pages, the entire dossier will be copied and sent to the Medical Dean's Office for approval by the Executive Committee.

7.      Option 2, after the division chief reviews the application and the letters of recommendation, Option 1 or Option 3 are the only choices.

8.      Option 3, after the Associate Chair for Academic Affairs has reviewed the application, this material may be reviewed by the Associate Chairs and/or the Chair before anything else is done.

9.      If the Associate Chairs and the Chair agree that this applicant should not become a faculty member in the Department of Medicine, a letter needs to be sent to the applicant stating a plausible reason for not giving an appointment. (The Associate Chair has a draft of a basic letter that can be modified where appropriate.)

Renewal of Appointments

1.      The Coordinator for Academic Affairs prepares a list of the faculty due for 3 year review. This list is sent to the Division Chiefs asking if they want to have these faculty renew their appointments.

2.      The Coordinator for Academic Affairs (Mary Ann Scramstad) prepares a letter to send to the faculty member who is due for renewal of contributed service appointment Along with the letter, a form has been developed for the faculty member to complete. The choices are "NO, I do not wish to renew my faculty appointment" or "Yes, I do want to renew..." [Attachment #4]

3.      Faculty member is to return the form for either choice. If they wish to renew, then they are asked to answer some questions about their activities in relation to Creighton University. They are also asked to submit copies of a current CV, current Federal and State DEA, current medical license and copy of malpractice insurance.

4.      After receipt of the form from the faculty member, a memo form is sent to the Division Chief for approval of reappointment If there is no response from the faculty member, another letter with the form will be sent out.

5.      If the 2 letters that were sent to the faculty member did not get a response, the Coordinator for Academic Affairs will send to the Division Chief a copy of the letters that were sent to the faculty member. A cover memo will be sent to the Division Chief indicating the choices the Division Chief has. The return memo to the Coordinator indicating that the division chief will attempt to get a response from the faculty member or the division chief is requesting that the faculty member NOT be reappointed. [Attachment #5]

6.      The response from the division chief will be presented to the Associate Chairs for review.

7.      The response from the chief and associate chairs will be presented to the Council of Division Chiefs for approval.

8.      A Chair's letter will be prepared according to the decision of the Council. If the Council agrees with NOT renewing the appointment, a Chair's letter to the faculty member is prepared indicating why the appointment was not renewed.

9.      For non-renewal, the Chair's letter to the Dean and a copy of the Chair's letter to the faculty member are sent to the Medical Dean's Office. At this point, the School does not send a letter to the faculty member and neither does the University saying their appointment was NOT renewed. The only letter informing them of this is the chair's letter.

10.  The Medical Dean's Office then sends the information to the President's office for their records.

11.  For renewal, the Chair's letter, along with the material provided by the faculty member is sent to the Medical Dean's Office for presenting to the Executive Committee. Upon approval by that committee, the dossier is forwarded to Dean's office. Upon approval by the Dean, a letter is sent to the faculty member with a copy being sent to the Chair indicating renewal and the next review date.

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Contact information:  lbier@creighton.edu

Updated 12/06