Policy:

Department of Medicine Promotion and Tenure Committee would review faculty for preparation for promotion and consideration of tenure. Also each tenured Associate Professor would be reviewed every 5 years.

Procedures:

1.      The Committee will be made of 3 tenured Associate Professors, 3 tenured Professors and the Associate Chair for Academic Affairs (who will chair the Committee). Each member will serve 3 years; initial Committee appointments will be 1 year, 2 years and 3 years and any reappointments will be for 3 years. This will limit committee turnover to 2 new faculty members to the Committee each year.

2.      The initial meeting each year will serve to review the faculty who will be evaluated and assign first and second reviewers for each faculty being evaluated. The Committee will review the items that will be requested of the candidates and acquaint the new members with the process.

3.      The Coordinator for Academic Affairs will send notices to the faculty who will be reviewed. This notice will outline the process and the materials to be submitted. It will also give a timeline of the due dates for this review, including Committee meeting dates.

4.      The items that will be requested from the faculty member under review will be:

a.       Updated curriculum vitae

b.       Letter of evaluation from Division Chief

c.       All teaching evaluations (for at least the past 2 years)

d.      Two or three critical manuscripts that are indicative of his/her academic and scholarly accomplishments

e.       A letter from the candidate to the Committee indicating his/her accomplishments in the areas of teaching, patient care, and scholarly/research activities. The letter should address the candidate’s specific qualifications for promotion and should also outline that individual’s contributions to each of the areas outlined above. For example, if that individual is primarily a researcher, he or she should indicate what role they played on multi- or co-authored-papers and how they are instrumental in conducting research activities independent from other investigators.

f.        If candidate is going for promotion then outside reviewers will need to be solicited.

5.      Each faculty member being reviewed will submit their material to the Coordinator for Academic Affairs. Copies will be made and distributed to the First and Second reviewers and will be available for review by the full committee prior to the Committee meeting.

6.      Each reviewer will prepare an assessment of the faculty member’s progress and recommendation. Each reviewer will present their assessment to the committee. The Committee Chair will moderate the discussion and attempt to achieve a consensus assessment and recommendation from the committee. The Committee Chair will then forward these recommendations to the Chair. The Associate Chairs will review and advise the Chair regarding the final recommendations to the faculty member and their Division chief. If the faculty candidate is going for promotion and/or tenure in the fall, recommendations will include advice regarding preparation of materials for the School of Medicine Dossier.