Policy:       

Plan to review progress of tenure track faculty for preparation of tenure review and for promotion to Associate Professor

Procedures:

Tenure Track Faculty

1.      In the 3^rd year and 5^th year as faculty, each member on the tenure track will have a Departmental review for progress toward University tenure. This dossier will include an updated CV, current Faculty Activity Profile and copies of any publications – this dossier will be for departmental use only.  Instead of letters from peers, only a letter from the Division Chief describing the faculty member’s progress is needed.

2.      Role of Coordinator of Academic Affairs is to notify faculty who are due for departmental review, provide the guidelines for preparation of material requested, review the material submitted and request revisions of material as needed.

3.      The role of Associate Chair of Academic Affairs is to review the material requested and prepare a draft assessment for presentation to the Associate Chairs. At the discretion of the Division Chief and/or the Associate Chair, the faculty member may meet with the Associate Chair prior to presentation to Associate Chairs.

4.      The committee to review the dossiers will be the Associate Chairs since they represent the senior faculty and the subspecialties. The third year review will be for the purpose of progress made thus far and to set goals that need to be completed by the next departmental review in two years. The 5^th year review will identify further progress made and set goals to be completed in time for the mandatory department and University review in the 6^th year.

5.      The goals will be incorporated into the Faculty Activity Profile goals and annual review by chief and chair.

Tenured Faculty Promotion to Associate Professor

1.      In the year faculty member is accorded tenure but not promotion, faculty member, division chief, and associate chair will establish a timeline for promotion to Associate Professor.  Goals will be developed to assist the faculty member in preparing for promotion.

2.      In the 3^rd year after tenure is granted, there will be a Departmental review of progress.  The dossier will include an updated CV, current Faculty Activity Profile and copies of any publications – this dossier will be for departmental use only.  Instead of letters from peers, only a letter from the Division Chief describing the faculty member’s progress is needed.

3.      Role of Coordinator for Academic Affairs is to notify faculty who are due for departmental review, provide the guidelines for preparation of material requested, review the material submitted and request revisions of material as needed.

4.      The role of Associate Chair of Academic Affairs is to review the material requested and prepare a draft assessment for presentation to the Associate Chairs. At the discretion of the Division Chief and/or the Associate Chair, the faculty member may meet with the Associate Chair prior to presentation to Associate Chairs.

5.      The committee to review the dossiers will be the Associate Chairs since they represent the senior faculty and the subspecialties.  This review will be for the purpose of progress made thus far and to set goals that need to be completed by the next departmental review in two years.

6.      The goals will be incorporated into the Faculty Activity Profile goals and annual review by chief and chair.