Policy:       

The secondary appointments for faculty are to be renewed every three years; this would include full-time and contributed service faculty appointments.

Procedures:

1.      Send a letter to faculty member asking if they would like to renew this secondary appointment. If so, they need to supply a current CV. (Attachment #1)

2.      Send a letter to division chief asking if they would like to renew this secondary appointment. (Attachment #2)

3.      Present secondary appointment to the Associate Chairs for approval. (Attachment #3)

4.      Prepare a letter from the chair of the secondary appointment (Department of Medicine) to the Senior Associate Dean for Academic Affairs requesting renewal of this secondary appointment. In the letter, a statement needs to state that the chair of the primary department is in agreement with this renewal. Have a place for both of the chairs to sign. (Attachment #4)

5.      Send the Department of Medicine letter to the primary department for signature. Include a copy of the faculty member's CV.

6.      Have the secondary department forward the original letter to the Senior Associate Dean for Academic Affairs for further processing through the Executive Committee.