Policy:       

Travel reimbursement is for employee expenses only.  All expenses incurred by a guest will be at the expense of the employee/guest.

Procedures:

1.      CONTACT Finance Manager PRIOR TO MAKING TRAVEL ARRANGEMENTS

2.      AIRFARE:  Airline tickets exceeding $500.00 must be approved by the Department Administrator.

3.      LODGING:  Room and room taxes not prepaid by the Department will be reimbursed.

4.      MEALS:  Expenses for meals up to the University Per Diem for the city traveled to will be reimbursed.  Please check with Jan Patterson in advance of travel for the Per Diem rate.

5.      TAXI/TRANSPORTATION:  Taxi/transportation expenses necessary for conference/business travel will be reimbursed.  Taxi/transportation expenses for personal entertainment will be the expense of the employee.

6.      CAR RENTAL:  Car rental expenses will be reimbursed if the usage of a car is necessary for conference/business travel.  Car rental expenses for personal usage will be the expense of the employee.

7.      TELEPHONE:  Business telephone expenses will be reimbursed.  Personal telephone expenses will be the expense of the employee.

8.      PARKING:  Parking expenses related to conference/business travel will be reimbursed.  Parking expenses for personal use will be the expense of the employee.

9.      ENTERTAINMENT:  Entertainment expenses will be the expense of the employee.

10.  ALL ORIGINAL RECEIPTS MUST BE TURNED IN WITH A COMPLETED TRAVEL EXPENSE REPORT FOR REIMBURSEMENT